This guide will give you some reminders and tips on keeping your online meetings safe. Its important to always be aware of the potential risks.
Here’s some tips to help you make sure you don’t get uninvited guests.
General advice:
- Don’t share the meeting link broadly.
- You cannot stop participants sharing meeting access details with others.
- Keep an eye on the list of attendees.
- Be aware that an external guest can join using a fake name.
- Challenge any unexpected guests or anonymous users.
Microsoft Teams meetings
Teams is the first choice for online meetings with both internal or external participants.
- Each Teams meetings has a unique link, which means people won’t be joining the wrong meeting.
- By default, external people must wait in a lobby.
- Any authenticated users (staff) can record the meeting. External participants and guests cannot record with the built in Teams recording function.
- Wise Group staff can’t fake their name, unless they join from a non-Wise Group computer.
Zoom:
Zoom is a platform that can be used for external workshops or webinars, or external organisations that block connections to Teams meetings.
- Do not use Zoom for internal meetings, use Microsoft Teams instead.
- You must set a meeting password, use a waiting room, and generate a unique meeting ID for Zoom meetings you host.
- Please contact us at IS if you are unsure about how to use Zoom and we can arrange some training.
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