My Team | Compliance Recurring Vetting - report guide

What does the report do?

This report compares each persons 'recurring vetting required' to their current vetting state.

Recurring vetting required = indicates the level of up-to-date vetting a person needs for their role. That is, the vetting that needs to be kept current. That may be different from the vetting that was done when they were hired. 

The dashboard looks at the person's vetting requirements plus their Ministry of Justice (MoJ), Police, and Ministry of Social Development/Oranga Tamariki (MSD/OT) vetting dates and interprets overall statuses from that.

Where does the data come from?

This is Cornerstone data, refreshed once per day. 

Note: Vetting dates and statuses from before Cornerstone are not recorded in Cornerstone.  

Extended leave

People recorded as on extended leave (like Parental or ACC leave) are flagged in the 'Lv' column.

Explanation of "Recurring vetting state"

This looks at the vetting statuses and dates of the type/s of recurring vetting the kaimahi requires and determines if they are:

• Non-compliant = Any vetting type has a Last received date more than two years ago.
• Compliant = All vetting types have a Last received date is within two years.

Each vetting type can be in one of the following states:

• Current = The kaimahi has a current vetted status
• Near due = The kaimahi has a current vetted status but will be due for vetting in the next 2 months
• Submitted = Vetting request has been submitted within the last 180 days.
• Historic = The kaimahi has some vetting results, but does not require recurring vetting.
• Expired = The had a vetting status but has expired (i.e. it has been 2 years since last vetted)
• None = They need to be vetted

What data is included?

Data from the employee record(s) of employees that are currently employed. By default this is everyone in your reporting line (in Cornerstone). See below if you want more access.

What data is excluded?

• People who have left.
• New starters (until the day after their first day).
• People that don't report up to you (unless you have been given special access).
• Vetting received before mid-2019. 

How do I correct mistakes and make changes?

For anything to do with vetting dates or 'recurring vetting required' contact EmploymentContracts@wisemanagement.co.nz.

• To initiate vetting
• To fix wrong vetting information (i.e. when you know the dates or status aren't right)
• To change recurring vetting required 

If you're seeing the wrong people (incorrect manager, team, or cost centre data) then see How to fix people with the wrong team, cost centre, or manager. Hint: this usually needs a Variation to Employment Agreement. 

If you are seeing people who have left then make sure that you have completed a Leaving form.

Anything else - email cornerstone@wisegroup.co.nz or use the Cornerstone support request eForm. 

Who gets access?

All managers (employees who have a current staff member reporting to them) should automatically get access to the report, and their reporting line. 

If you need to check why someone doesn't have access then contact helpdesk@wisegroup.co.nz.

To request access request access for a non-manager or to add additional cost centres or teams raise a Data access request.     

For further info on Vetting, refer to our Well Employment vetting page.