External Participants in Teams Webinars

Here is an overview of the experience of external participants when joining a Teams Webinar.

If a registration form was created, users can be sent a link to register for the webinar

 

 

Participants will receive a join link in their email upon registration.

 

If they do not have the Teams app installed, the teams meeting will launch in a browser.  The client can choose to download and install the Teams app, or continue with just their browser.

 

From their browser, external participants will be able to check their audio settings.  Depending on the setup of the webinar, participants may be unable to use their microphones or cameras if they were disabled from the host's webinar settings.

 

 

Participants may be offered to enter a name to be displayed in the webinar.

 

 

If allowed, participants may need to allow their browser to access the system's microphone and camera's.

 

 

 

Most often, external participants will be allowed into the meeting lobby, where they will wait until admitted to the webinar by the webinar host.

 

 

 

During the meeting, partipants will have a few options in the call controls bar.

 

Participants can use the Raise Hand option which the host and presenters can see.

 

 

Participants can toggle on the chat side bar during the webinar.

 

 

Participants can also toggle on the Participants side bar.

 

 

When finished, participants can use the Hang Up button

 

 

If a participant wants to rejoin the webinar, they will be presented with a rejoin button after leaving, which will place them back in the meeting lobby to be admitted.