Online Meeting Security

Here’s some tips to help you make sure you don’t get uninvited guests.

General advice:

• Don’t share the VC/webinar link broadly.
• You cannot stop participants sharing meeting access details with others.
• Keep an eye on the list of attendees.
• Be aware that an external guest can join using a fake name.
• Challenge any unexpected guests or anonymous users. 

Microsoft Teams meetings

Teams is the first choice for online meetings with both internal or external participants.

• Each Teams meetings has a unique link, which means people won’t be joining the wrong meeting.
• By default, external people must wait in a lobby.
• Any authenticated users (staff) can record the meeting.  External participants and guests cannot record with the built in Teams recording function.
• Wise Group staff can’t fake their name, unless they join from a non-Wise Group computer.

Skype for Business

Skype for Business can still be used for VC meetings or calls, internal or external but we strongly recommend you use Teams instead.

• All your Skype for business meetings use the same link (unless you have changed settings). Which means people from one of your meetings can join any meeting.
• By default, external people must wait in a lobby.
• Wise Group staff can’t fake their name, unless they join from a non-Wise Group computer.
• -Keep in mind Skype for Business will be replaced by Teams and won’t be an option much longer.

Zoom:

Zoom is a platform that can be used for external workshops or webinars, or external organisations that block connections to Teams meetings.

• Do not use Zoom for internal meetings, use Microsoft Teams instead.
• You must set a meeting password, use a waiting room, and generate a unique meeting ID for Zoom meetings you host.
• Please contact us at IS if you are unsure about how to use Zoom and we can arrange some training.